Template pack
HR & People
Internal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
18 templates in this pack
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Background Check Consent
Legal-sensitiveGDPR-aware consent form for running pre-employment background checks. Documents controller/processor, scope of checks, data categories, retention, th…
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Employment Certificate
InformationalInternal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
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Expense Report
InformationalInternal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
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Job Description
InformationalInternal job description defining the role, reporting line, responsibilities, required and preferred skills, and working conditions. Not an offer or…
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Job Posting
InformationalExternal-facing job advertisement: company blurb, role summary, responsibilities, candidate profile, what's on offer, and how to apply.
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Leave Request
InformationalInternal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
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Meeting Minutes
InformationalInternal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
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Offboarding Checklist
InformationalStructured offboarding checklist covering knowledge transfer, asset return, access revocation, exit interview and final pay, signed off by both manag…
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Offer Letter
Legal-sensitiveFormal offer of employment with position, start date, contract type, compensation, benefits, conditions precedent, and acceptance deadline. Signed by…
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Onboarding Checklist
InformationalPhased onboarding checklist (pre-day-1, day-1, week-1, month-1) with tasks, owners, due dates and status. Signed off by manager and employee at end o…
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Performance Improvement Plan
Legal-sensitiveFormal plan setting out performance gaps, expected measurable improvements, support provided, scheduled reviews and consequences of non-improvement.…
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Performance Review
InformationalInternal HR documents: employment certificates, expense reports, leave requests, performance reviews, and meeting minutes.
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Promotion Letter
Legal-sensitiveFormal addendum to an existing employment contract confirming a promotion: new title, reporting line, grade, responsibilities and updated compensatio…
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Reference Letter
Official documentFormal positive reference written by a prior employer or supervisor at the candidate's request, with relationship, role summary, strengths, achieveme…
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Reference Request
InformationalFormal written request to a prior employer seeking a professional reference about a job candidate. Includes explicit candidate-consent statement and…
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Rejection Letter
InformationalProfessional, GDPR-aware rejection letter for a job applicant, with optional feedback opt-in and talent-pool retention opt-in.
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Salary Increase Letter
Legal-sensitiveFormal addendum to an existing employment contract confirming a salary increase: previous gross, new gross, absolute amount, percentage and effective…
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Warning Letter
Legal-sensitiveFormal written warning with incident facts, breached rules, expected correction, correction deadline and escalation path. Includes acknowledgement-of…